Table Layout of a Wedding Reception

Updated October 18, 2018
wedding reception room

The table layout of a wedding reception can be challenging to plan, but a good table set up for a wedding encourages mingling, conversation, and celebration. By planning the tables carefully, the bride and groom can ensure their wedding reception is a success.

Sample Wedding Reception Table Layouts

No matter how long the guest list, the wedding reception table ideas must be planned carefully. The venue's dance floor location or bar may determine where tables are set. However, it still helps to have a few examples of wedding table set ups to work from for ideas.

Basic Design for Modification

This is a basic table layout design for a rectangular space. The food table (or bar, if food is served by wait staff) and the head table are on opposite ends of the room. You can modify it for any size of wedding needed; just eliminate or add tables in the center. It's especially nice for a small room.

Click to download this table layout.
Click to download this table layout.

Centered Dance Floor Design

This is a set-up that has the dance floor front and center. It allows people to see both the head table and the dance floor at the same time. Centering the dance floor means everyone has a great view of the special wedding dances and songs and no one is placed too far back. Place your VIP tables (parents, grandparents, special guests or attendants not at the head table) between the head table and dance floor so they are close to everything.

Click to download the centered layout.
Click to download the centered layout.

Rectangular Table Design

If your reception doesn't have many round tables, you'll have to create a design that works with rectangular tables. It's also a good design for large weddings, and shows how to set up long tables for a wedding reception, since rectangular tables can frequently seat more people in the space. Try to keep room between the tables without people seated on the ends so that there's plenty of space for movement. Rows may not be the most exciting design, but they are efficient. Make sure the dance floor and head table are in full view of the tables. You can designate just the front part of the VIP tables for their seating and leave the rest for general guests.

Click to download the reception layout.
Click to download the reception layout.

Room Layout Considerations

Factors to consider when planning the wedding reception table layout include:

  • Dancing: Enough space should be left for a dance floor so guests can dance the night away without crowding.
  • Visibility: Key spaces for reception events need to be clearly visible from all tables. The couple's grand entrance, first dance, cake cutting, and wedding toasts are popular photo events and guests will need good visibility to capture these romantic moments.
  • Movement: There should be enough space between tables to allow for smooth traffic flow to restrooms, a buffet area (if necessary), the bar, the dance floor, and for general mingling.
  • Lighting: Tables should be positioned effectively for the available lighting. For an evening event, be aware of how a setting sun may blaze through windows, and be sure there is plenty of light for guests to enjoy dinner.

The Head Table

The head table is one of the most important at the wedding reception. In addition to the bride and groom, other individuals commonly seated at the head table include the couple's parents and the bridal party, or at least the maid of honor and best man depending on the available space. For the head or wedding party table to look its best:

  • Decorations: Add extra head table decorations to distinguish it from other reception tables. Backdrops, special lighting, and elaborate centerpieces are easy ways to make this table stand out.
  • Face guests: Keep everyone at the head table facing the guests. Round tables are generally inappropriate for the head table.
  • Elevation options: Keep the table visible. Tiered or elevated designs are popular, especially for large bridal parties.
Two tier head tables

Individual Tables

Once the head table has been placed, couples should start planning the wedding reception seating chart and other details for individual tables. Items to consider when planning individual tables include:

  • Personal space: Cramming too many guests at a single table will be awkward and uncomfortable. The number of guests a table can seat depend on the table's size and the type of meal: guests will need more space for a full, formal dinner than for light snacks.
  • Children: If there will be children at the wedding, they can be grouped together if they are old enough to sit away from their parents. Younger children should always be seated next to at least one parent, grandparent, or guardian.
  • Ease: A large reception may have a complicated layout, and there should be an easy way for guests to find their seats. Place cards are popular, or place a labeled table diagram near the entrance.
wedding hall with round table seating

Miscellaneous Tables

While not all of these tables will be needed at every reception, knowing how to place them effectively will help keep the reception both beautiful and efficient.

  • DJ: The wedding DJ or band may need special table arrangements. It is best to place these tables near the dance floor or room entrance.
  • Gift table: Guests may bring gifts to the reception and a display table can showcase them elegantly. The table should be placed in a discreet location away from the entrance for better security.
  • Guest book table: To encourage all guests to sign the guest book, this table should be in a visible location near the entrance. Many couples opt to put the guest book table in a foyer or other prominent location.
  • Wishing well: Like a gift table, a wishing well should be discreetly placed where it is more secure but still visible.
  • Cake table: The cake has a special moment during the reception and should be placed in a visible location or have enough décor around it to make it noticeable. At the same time, be sure there is enough space around the cake table for pictures without any danger of the cake getting damaged by a crowd.
cake table in front of head table

Use Your Venue's Suggestions

Most reception venues will have sample layouts available to assist couples with planning the table layout of a wedding reception. Planning the tables for a wedding reception can be complicated, but good planning will help the reception flow more smoothly and be more enjoyable for everyone.

Table Layout of a Wedding Reception